How do I disable access to my data room?

Orangedox gives you full control over data room access, allowing you to temporarily revoke access for individual participants or disable an entire data room.

Whether you need to remove someone's access or temporarily close a data room for everyone, you can do so without permanently deleting your data room or losing its activity history.

Disabling Access for an Individual Participant

If you only want to revoke access for a specific person, you can disable them individually without affecting other participants.

To disable a participant:

1. Go to the Data Rooms app in your Orangedox dashboard.
2. Locate the data room and select its title to open the settings.
3. Go to the Participants tab.
4. Locate the participant you want to disable.
5. Click the button to the right of their name to disable their access.

Once disabled:

• The participant immediately loses access to the data room.
• Their existing access link will no longer work.
• Their activity and engagement history are preserved.
• You can re-enable their access at any time.

This is useful when a participant is no longer involved in a project or should temporarily lose access to confidential documents.

Disabling an Entire Data Room

If you want to revoke access for everyone, you can disable the entire data room.

To disable a data room:

1. Go to the Data Rooms app in your Orangedox dashboard.
2. Locate the data room you want to disable.
3. Click the three-dot menu next to the data room.
4. Select Disable.

Once disabled:

• Access is immediately revoked for all participants.
• The data room becomes inaccessible through all existing access links.
• All participant activity and analytics are preserved.
• You can re-enable the data room whenever you're ready to restore access.

This is useful when a fundraising round, due diligence process, or project has ended but you still want to retain the data room and its engagement history.

Re-enabling Access

Both individual participants and entire data rooms can be re-enabled when access is needed again.

Simply locate the data room and click the Enable button to restore access.

Summary

Orangedox lets you temporarily disable access at two levels:

• Individual participants: Revoke access for specific people while allowing everyone else to continue using the data room.
• Entire data rooms: Revoke access for all participants at once while preserving your data and analytics.

Both options can be reversed at any time without permanently deleting your data room or its activity history.