Free Data Room Archive
Cancel your license and keep everything. Your data rooms, shared files, NDA's, signed documents and full activity logs stay archived free for 18 months, ready to switch back on at any time.
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Customers
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Quick Answer
Why teams stay with Orangedox even after they cancel
Most virtual data room providers delete your deal history the moment you stop paying, or hold it behind a renewal invoice right when you need it for an audit.
Orangedox keeps your entire account archived free for 18 months after your license is cancelled, including every activity and audit log, all your data rooms, shared and published files, NDA's, signed documents and your custom branding.
Cancelling a license isn't the same as closing your account. Your account stays in place with everything archived and switched off, so no old link keeps working, and you can re-enable it all exactly as you left it whenever the next deal starts.
Free Archive
18 Months of Free Account Archive
Cancelling your license doesn't close your account. Everything in it is archived free for 18 months, with no storage fees and no reactivation charge.
- Your full account is archived for 18 months after your license is cancelled, at no cost.
- Your account stays in place. Every data room, shared file, published file, NDA and signed document is retained.
- Archived rooms and links are disabled, so no stale link stays live after you stop paying.
- No storage charges, no per-page fees and no invoice waiting for you when you want your data back.
- Fundraising is cyclical. Come back for the next round and pick up exactly where you left off.
- 14-day free trial, no credit card required
Account archive
Free
18
months retained
Cancelled Aug 2026
Feb 2028
Storage fee
$0
Per-page fee
$0
Reactivation
$0
Every room, file, NDA and signature kept
Shared links switched off, so none stay live
Audit Trail
Every Activity Log Retained
Your complete audit trail survives cancellation, so you can still prove who accessed what, and when, long after the deal has closed.
- Page-by-page viewing history, including which pages each recipient opened and how long they spent on each one.
- Every view and download recorded against each data room, shared document and published file.
- Video and audio engagement, including which sections were watched or listened to and for how long.
- Data room access requests, including who requested access and whether it was approved or denied.
- NDA records, including who accepted, when they accepted, and when they viewed or downloaded a copy.
- Signing history for every signed document, including each signer and the date their signature was recorded.
- Lead capture records from email-gated published files.
- Export the full log to CSV at any point during the archive period.
Activity log - Series B Diligence
1,204 entries - retained after cancellation
CSV
Read-only while archived
RK
Richard Kemp signed the NDA
12 Aug 2026 - 09:41
Signing
OR
Oliver Reid read Financials.xlsx - 6m 12s
10 Aug 2026 - pages 1-14
Viewing
LM
Lena Moss requested access - approved
04 Aug 2026 - 16:08
Access
JD
Jane Doss downloaded Cap_Table.pdf
28 Jul 2026 - 11:22
Download
Still answerable months after the deal closed
Reactivation
Switch Everything Back On When You're Ready
Archived data rooms, shared files, NDA's and signed documents are disabled rather than deleted, so re-enabling them takes a click instead of a rebuild.
- Re-enable any archived data room, shared file or published file at any time.
- Your folder structure and Google Drive or Dropbox connections come back exactly as you left them.
- Custom branding is retained, so your logo, colors and viewer styling don't need setting up again.
- NDA's and signed documents return with their signature records intact.
- No rebuilding, no re-uploading and no re-inviting your team from scratch.
Series B - Diligence
orangedox.com/northwind
Enabled
Folder structure restored
14 folders
Google Drive connection intact
Reconnected
Custom branding preserved
Logo + colors
NDA's and signature records
9 on file
Restored, not recreated
No re-uploading, no rebuilding, no re-inviting your team
Ownership
Your Documents Never Left your Google Drive
Because Orangedox never uploads your files, your source documents always stayed in your own cloud storage. Cancelling has never put them at risk.
- Your files live in your Google Drive or Dropbox, not on a data room provider's servers.
- There's no export scramble at renewal time. You already have every document.
- Cancelling removes access to your rooms, never access to your documents.
- Keep the audit trail you need for compliance reviews, disputes and post-deal diligence questions.
- Ideal for teams running deals in cycles, where the next raise or acquisition is months away.
My Drive › Northwind Deal
Your storage - unaffected by cancellation
Intact
Financials_2026.xlsx
Yours
Cap_Table.pdf
Yours
Board_Minutes_Q2.docx
Yours
Customer_Contracts
Yours
Never uploaded, never duplicated
No export scramble at renewal
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We used Orangedox to host our data room for our mergers and acquisitions .. it provided easy access for our clients and reduced the number of steps needed to create and share the data rooms.
Jim Yerxa
President, Atlantic Mergers
Frequently asked questions
Your questions answered.
Cancelling a license doesn't close your account. Your account stays in place and everything in it is archived free for 18 months. All of your data rooms, shared files, published files, NDA's and signed documents are disabled rather than removed, and can be re-enabled at any time.
Cancelling your license switches off your data rooms and shared files but keeps your account and its archive for 18 months. Closing your account is a request to remove your data, so the archive doesn't apply. If you want your history kept, cancel the license rather than closing the account.
18 months from the date your license is cancelled.
No. The archive is free. There are no storage fees, no per-page charges and no reactivation fee.
No. Archived data rooms, shared files and published files are disabled, so no previously shared link will keep working while your account is archived.
Yes. Your full audit trail is retained, including page-by-page viewing history, views and downloads, access requests, NDA acceptances and signing records.
Yes. You are able to export your data in CSV format.
Yes. Your NDA's and signed documents are archived along with their signature records, so you keep proof of who accepted or signed and when.
No. Your custom branding is retained, so your logo, colors and viewer styling are still in place when you re-enable your account.
They stay exactly where they always were, in your own Google Drive or Dropbox. Orangedox never uploads or duplicates your files, so cancelling never puts your source documents at risk.
Reactivate your license and switch the data room back on. Your folder structure, cloud storage connection and branding come back as you left them.
No. Archived rooms are restored rather than recreated, so there's no re-uploading, no rebuilding folder structures and no setting up your branding again.
Post-deal questions, compliance reviews and disputes often come up months later. Keeping the record of who accessed which documents, and when, means you can answer them without having kept a subscription running.
Please contact our support team before your archive period ends if you'd like to discuss your options.
Yes. Ask us to close your account and we'll remove your archived data for you. The 18-month archive is there if you want your history kept, not to hold onto data you'd rather we didn't.
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