HIPAA Compliance

HIPAA-compliant file sharing ensures the secure sharing, storage, and handling of sensitive health information, such as patient records, test results, or billing data.

It follows the standards set by the Health Insurance Portability and Accountability Act (HIPAA) to protect electronic Protected Health Information (ePHI) from unauthorized access, data breaches, or theft. This includes encryption, secure user authentication, audit trails, and access controls to safeguard data at all times.

HIPAA compliance is essential for industries that handle medical or health-related data, including healthcare, insurance, and technology companies providing services to these sectors. More precisely, it's important for:

• Healthcare providers doctors, nurses, clinics, and hospitals that store sensitive patient data
• Health insurers organizations managing claims, payments, and benefits
• Health tech companies developers of medical apps or telehealth platforms
• Business associates legal firms, billing companies, and IT vendors working with healthcare providers.

By adhering to HIPAA regulatory standards, businesses and professionals protect patient confidentiality, maintain trust, and avoid legal penalties.

HIPAA Compliance with Secure File Sharing

Orangedox allows customers to be compliant with HIPAA by using our secure file sharing services, which include several essential security features to protect sensitive health information.

Encryption

Ensuring protected health information (PHI) remains secure by converting data into unreadable code that can only be accessed with a decryption key. It must be applied when files are being shared (in transit) and when they are stored (at rest). This prevents unauthorized access, even if the files are intercepted or compromised.

Access Controls

Only authorized individuals should have access to sensitive data. This involves using strong passwords, two-factor authentication, and role-based permissions to limit who can view or edit information.

Audit Logs

Recording every action taken with PHI, such as file access, sharing, or edits. These logs help monitor user activity, detect suspicious behavior, and provide documentation for compliance audits or investigations.

Secure Storage

Protected health information must be stored on secure systems with safeguards against unauthorized access, data breaches, and physical threats. Servers should have advanced protection, including firewalls, malware defenses, and redundant backups.

Business Associate Agreement

A legal contract required under HIPAA when sharing PHI with a third-party vendor. It ensures the vendor follows strict security measures and complies with HIPAA guidelines, making it essential for secure file sharing.

HIPAA Compliance Requests

All personnel at Orangedox have completed the required HIPAA training and are re-certified every 2 years.

You can request our HIPAA Binder at anytime from our security officer, which includes:

• our privacy and security policies
• our employee training records
• our risk assessment documents
• our business associate agreements

You can send your requests and any questions you have to our security officer via email security@orangedox.com