How to Send Large Files through Gmail Using Google Drive

How to send large files using a Google Drive 

Open Gmail:

1. Open your web browser and visit Gmail.
2. Log in to your account if you haven't already.

Compose a New Email:

1. Click the "Compose" button to start a new email.
2. Attach a File from Google Drive:
3. At the bottom of the email compose window, you will see a Google Drive icon (triangle shape).
4. Click the icon to open your Google Drive files.

Select the File:

1. Navigate to the large file you want to attach.
2. Click on the file to select it and then click "Insert as Drive Link”.

Complete the Email:

1. The file will appear in the body of your email as a link.
2. Add a recipient, subject, and body text to your email.

Send the Email:

1. Click the "Send" button to send the email with the Google Drive link.

How to send large files from your mobile using Google Drive 

Open the Gmail App:

1. Open the Gmail app on your mobile device and login if necessary.

Compose a New Email:

1. Tap the "+" icon or "Compose" button to start a new email.

Attach a File from Google Drive:

1. Tap the paperclip icon to attach a file.
2. Choose "Insert from Drive" from the menu that appears.

Select the File:

1. Navigate to the large file you want to attach.
2. Tap on the file to select it and then tap "Select" or "Insert."

Complete the Email:

1. The file will appear in the email as a link.
2. Add a recipient, subject, and body text.

Send the Email:

1. Tap the "Send" button to send the email with the Google Drive link.

How to securely send large files on Gmail 

While using Google Drive to share large files through Gmail is convenient, you might be concerned about exposing your confidential documents or corporate Google Drive data to external parties. That's where Orangedox can help.

Orangedox plugs into your Google Drive and allows you to share large files through Gmail while safeguarding your privacy.

With Orangedox, you can:

1. Share files without exposing your Google Drive to outside parties.
2. Ensure that only the intended recipient can access the files.
3. Disable access to your files at any time, even after they’ve been sent. 
4. Track who views your documents and for how long.

By using Orangedox, you can confidently share large files through Gmail while keeping your data secure. Give it a try and experience the peace of mind that comes with enhanced privacy and control!

How to Send Large Files Using Orangedox

Sign Up and Log In:

If you don't have an account yet, go to Orangedox and sign up.

This will sync Orangedox to Your Google Drive, you won’t need to upload files to Orangedox and they will always be synced to your Google Drive account even after you share your files.

Choose the “Share app”:

Once your account is set up and connected, choose “Share” under apps.

Click on the "Share File" button to select between Secure Track & Track Only options

Select “My Drive” and choose the file you want to share

If the file you want to share is under “Shared Drives”, you will need to have permission from your organization to do so, and manager access. 

Choose permissions and levels of security:

Adjust the permissions for the file, you can choose from allowing or disallowing downloading of the file. Note you can readjust this permission even after sharing your file. 

Device Limit Security: Each recipient will be allowed access to a limited number of devices. Does not apply when accessed by a verified Orangedox account.

Device Expiry: Device access will be automatically revoked after the specified period. Does not apply when accessed by a verified Orangedox account.

Set who can access the file (email specific people).

Choose Method of Delivery:

You can choose from two delivery methods Automatically Send Access Email, Each recipient will be automatically emailed access from or Manually Send Access Email, Send access links manually to each recipient. Access links for each recipient will be provided.

Check out this tutorial in our YouTube video channel

Orangedox seamlessly integrates with Google Drive, offering enhanced privacy and control over file sharing. Users can share files securely through Gmail without exposing their Google Drive data to external parties.

Start your 14-day free trial of Orangedox Virtual Data Rooms and see what Orangedox can do for your business.

Orangedox provides one-click create virtual data rooms that are directly synced with your Google Drive folders.

Learn about secure sharing options.