Box Virtual Data Room Pricing 2026

Box is widely known for secure cloud storage and enterprise collaboration, however can Box be used as a virtual data room? And how much would that cost? 

If you search for information about Box virtual data room pricing, you will notice there is very little clarity around the features included with each plan, or which plan includes virtual data rooms. This guide is designed to provide clarity around what features are included with Box, and how their virtual data room product stacks up against its competitors.

Who should use this guide?

1. Deal professionals evaluating VDR tools

M&A advisors, investment bankers, and due diligence teams want to know whether Box can handle investor access, audit trails, and structured diligence workflows.

2. Startup founders preparing for fundraising

Startups who need a secure space to share financial documents, pitch materials, cap tables, and confidential documents with investors. 

3. Teams already using Box and need a Virtual Data Room

Teams who want to keep everything in one system rather than adopting a separate VDR product.

Box Pricing Overview for 2025 

Business Plans

These plans are not designed for data room use cases, but they are often where people begin their research.

Business Plan

Price: $20 per user per month billed monthly *minimum 3 users

Includes basic collaboration and storage features, but does not include VDR-grade security, watermarking, or advanced content controls.

Business Plus Plan

Price: $34 per user per month billed monthly *minimum 3 users

Adds additional security and storage enhancements, but still does not include the specific features required for a data room.

These plans are useful for general secure file sharing but are not considered viable for deal workflows or investor data rooms.

Enterprise Plans

Virtual data room features are gated behind enterprise pricing.

Enterprise Plan

Price: $48 per user per month billed annually *minimum 3 users

Includes advanced security, governance, and compliance controls. Features like HIPAA-eligible data rooms, password policy enforcement, and document watermarking are available here.

Enterprise Plus Plan only available on annual billing

Price: $52 per user per month billed annually *minimum 3 users

Includes additional advanced features that data rooms offer like threat detection, rules and alerts, unlimited box sign documents, and optional add-ons like “Box Governance” with “Box Zones”.

Enterprise Advanced

Price: Not publicly listed. Requires contacting the Box sales team.

This plan includes Box’s most advanced features like enhanced AI Q&A, AI Content generation, native security classifications, classification-based access policies, collaboration tools like “Box Forms” that offer web and mobile forms. Box positions Enterprise Advanced as the package required for customers with the highest security requirements.

Does Box Provide a Virtual Data Room?

Even though Box markets a virtual data room solution on its website there doesn’t appear to be a “stand alone” virtual data room product. Instead its VDR solution is an adaptation of its existing content management features which you need to cobble together to create a data room. Not a product designed from the ground up for due diligence, fundraising, or investor workflows.

Typically data rooms include features like

1. document-level tracking
2. page-by-page viewing analytics
3. controlled investor access
4. automatic watermarking
5. NDA gating
6. audit-ready reporting
7. structured Q&A

Most of these features are not available in the standard Box plan and are only available in the higher enterprise plans.

What Box Offers as a Virtual Data Room

Note these features are available on Enterprise and Enterprise Plus

Box does include several features that align with basic data room requirements.

1. Secure File Storage

Box excels at secure file storage, encryption, and enterprise-level governance. This is ideal for internal teams and large document repositories.

2. Granular File Access Permissions

You can set who can view, download, or edit files. 

3. External Link Sharing

You can send folders or documents to investors and partners. Some controls depend on enterprise-level security features.

4. Watermarking

Available on Enterprise and Enterprise Plus, watermarking can be used to protect downloaded confidential documents. Though with online document viewing this feature isn’t as important as it once was.

5. Advanced Governance and Compliance

Higher enterprise plans include retention, classification, and data loss prevention features.

6. Integration With Google Workspace

Box integrates with Google Workspace, which is relevant for teams that want to centralize their cloud content strategies.

These features allow Box to function as a secure document sharing system. They do not fully replicate the experience or workflow of a dedicated VDR platform but can support some basic use cases.

Where Box Falls Short as a True Virtual Data Room

For M&A, fundraising, and due diligence teams, there are several limitations with using Box as a virtual data room provider.

1. No One-Click NDA Gating

Many VDR platforms automatically gate access behind an NDA or click-through agreement.

Box does not include this.

2. No Q&A Workflow

M&A deals include a structured Q&A module with question assignments, reviewer permissions, and clear audit trails. Box does not offer this functionality.

3. More Complex Setup for External Sharing

Because Box is built for enterprise content management, sharing externally for deals requires configuring permissions, security settings, and access controls manually.

These limitations are what lead most advisors to use a purpose-built VDR once they begin a formal due diligence process.

When to use Box as a VDR

Box can work for very simple data sharing if your use case involves:

1. sending a limited number of documents
2. early stage investor interest
3. internal collaboration with occasional external viewers
4. teams that already use Box for storage

For straightforward document distribution with no need for tracking, reporting, or investor-level insights, Box can be a fine fit.

When should you use a Dedicated Virtual Data Room instead?

A dedicated VDR is the better choice when you need:

1. Information about which investors viewed what documents
2. NDA gating
3. Audit Trails
4. Structured due diligence workflows
5. Transparent pricing model

A better alternative to Box for Virtual Data Rooms

Orangedox

Orangedox is not a general cloud storage platform like Box, instead it’s a purpose-built virtual data room product. Its interface and feature set are focused on providing purpose built data rooms for fundraising due diligence and investor relations.

Learn how to create a VDR using Orangedox by following our guide.

Key advantages of Orangedox

1. Full document and page-level tracking

You can see exactly who viewed each document, which pages they spent time on, and overall investor engagement.

2. One-Click NDA gating

Viewers can be required to sign an NDA before entering the data room.

3. Investor analytics and reporting

Orangedox provides an audit trail that helps you determine which investors are most interested in your fundraising round.

4. Highly integrated with Google Drive and Dropbox

Orangedox allows you to leverage your existing cloud storage provider, so you can create data rooms that are always synced to your cloud storage folders.

5. Transparent pricing

Unlike enterprise storage platforms, Orangedox has straightforward pricing that's designed to be affordable for startups and small teams.

6. Purpose-built for external sharing

Orangedox provides security and access controls that are purpose built for external sharing.

Orangedox vs Box 

Is Box a Good Virtual Data Room in 2026?

Box is an excellent cloud storage and collaboration platform. It includes strong security, reliable file sharing, and enterprise-level governance features. It can support basic secure sharing with external parties and may be adequate for simple investor or partner access.

However, Box is not a purpose-built virtual data room, and doesn’t work for teams that require investor analytics, deal reporting, and NDA gating.

If you’re looking for a virtual data room, consider using Orangedox as it’s easier to set up, has transparent pricing, and is purpose built for virtual data rooms.

FAQ

1. Does Box have a dedicated virtual data room product?

No. Box does not offer a standalone VDR product. Its virtual data room capabilities are provided through features included in its Enterprise and Enterprise Plus plans. These features are adapted from Box’s content management and governance tools.

2. Which Box plan includes virtual data room features?

VDR-related features, such as advanced security controls and watermarking, begin on the Enterprise plan and expand on Enterprise Plus. Enterprise Advanced includes additional governance features but requires contacting sales for pricing.

3. Is Box suitable for due diligence or M&A workflows?

Box can support basic document sharing, but it is not designed as a purpose-built due diligence platform. It lacks investor analytics, NDA gating, structured Q&A modules, and deal-specific workflows that most M&A teams expect from a data room.

4. Can Box track investor activity or page-level document views?

Box provides limited document insights, but it does not offer page-level document analytics, deal reporting, or investor-focused reporting. These capabilities are standard in dedicated VDR solutions.

5. What is the best alternative to Box for virtual data rooms?

Teams looking for a streamlined, purpose-built VDR often choose Orangedox. It provides document and page-level tracking, one-click NDA gating, investor analytics, Google Drive and Dropbox sync, and a transparent pricing model.

Try Orangedox Free for 14 Days

Start your 14-day free trial of Orangedox Virtual Data Rooms and see what Orangedox can do for your business, or you can book a free 1-1 demo today.

Also see: Dropbox Pricing Guide.

Pricing plan data is from Jan 2026 see box.com/pricing for current pricing