ShareVault Data Room Overview 2026: Pricing, Features & Alternatives

Disclosure: This article is published by Orangedox, a virtual data room provider and ShareVault alternative. That said, we've aimed to represent ShareVault's features and pricing accurately and fairly, we only recommend Orangedox where it's genuinely a better fit for specific use cases.

Methodology note: This overview is researched and published by the Orangedox team, based on ShareVault's official pricing, features, security, and product pages, plus review and pricing listings from Capterra, GetApp, G2, and specialist VDR review sites. Pricing and plan details can change, so any public price shown below should be treated as a starting point rather than a final quote. Research updated April 2026.

When teams search for a data room, they are usually trying to answer a fairly practical question: Is this the right VDR for a live deal, a regulated workflow, or a long-running secure sharing process? The answer depends on how much security, tracking, and admin control they need, and whether they want a full enterprise-style platform or something simpler.

ShareVault sits in the enterprise end of the VDR market. It is built for secure document sharing in due diligence, M&A, fundraising, licensing, audits, and other workflows where generic file-sharing tools don’t cut it.

What Is ShareVault?

ShareVault is a cloud-based virtual data room used for sharing confidential documents with outside stakeholders under controlled access. It is operated by Pandesa Corporation and is positioned for dealmaking, compliance-heavy collaboration, and ongoing secure sharing rather than casual file exchange.

The platform is especially relevant for life sciences, healthcare, legal, financial services, private equity, venture capital, energy, and corporate development teams. These are the teams that care about audit trails, permissioning, document history, and the ability to explain to legal or compliance why a file was seen, downloaded, or redacted.

A 10-person startup raising a seed round probably does not need every feature of what Sharevault has to offer. But a biotech company sharing clinical data, or a PE team running a competitive sale process, very much might.

ShareVault Security and Compliance

ShareVault states that it uses AES-256 encryption at rest and in transit, runs on AWS, supports role-based permissions and secure authentication, and provides granular control over who can view, download, print, or modify sensitive documents.

Compliance Standards

ShareVault also states compliance with ISO/IEC 27001, SOC 1/2/3, PCI DSS, HIPAA, GDPR, and CCPA.

Security Options

ShareVault includes dynamic watermarking, remote shredding of downloaded files, configurable access expirations, print/save/copy restrictions, audit logs, and SSO/MFA support. Giving admins a way to lock down sensitive documents while still letting the right people work with them.

Enterprise Focused

ShareVault also markets customer-managed encryption key options for larger deployments which is great for larger enterprises who are extra security conscious.

ShareVault Features

ShareVault's feature set is built around secure document management, collaboration, and visibility into user activity. In practice, that means the platform gives teams a way to store, organize, share, track, and review sensitive files without losing control over who is doing what.

The core document management tools include drag-and-drop uploads, bulk upload, folder hierarchies, index auto-numbering, tag-based organization, full-text search, and built-in document viewers.

Collaboration

ShareVault also includes collaboration tools such as Q&A workflows, which are especially useful in due diligence and investor review processes. In other words, it is not just a place to dump files; it is designed to support a structured back-and-forth between the deal team and the people asking questions.

Reporting

On the reporting side, ShareVault gives administrators page-level tracking, time-on-page analytics, login activity, and exportable audit logs. That matters because document access is often a signal in itself: if an investor or buyer spent time in one section of the room and ignored another, that tells the deal team something useful.

Viewer

ShareVault's viewing layer supports secure browser-based viewing, protected offline viewing through ShareVault Reader, and plugin-free access across devices.

Core Features by Plan

ShareVault has three plans: Express, Pro, and Enterprise.

Express is built for smaller or simpler projects. It includes the core security, sharing, reporting, and upload tools needed for straightforward data room use. Think of it as the entry point for teams that need a real VDR but do not need the full enterprise stack on day one.

Pro is aimed at more active deal teams, banks, PE firms, and advisors. It adds stronger collaboration and admin capabilities, plus broader integration needs. This is the plan tier that tends to matter once the room stops being a static file library and starts becoming a live transaction workspace.

Enterprise is meant for larger organizations and ongoing secure sharing. It adds SSO, API access, advanced compliance controls, customer-managed encryption options, and enterprise-grade governance features. That is where ShareVault stops looking like a deal-room tool and starts looking more like a secure document sharing platform.

What ShareVault Emphasizes Most

The features ShareVault pushes hardest include watermarking, remote shredding, secure external sharing, reporting, Q&A, mobile access, full-text search, and compliance-oriented controls. 

It also leans heavily on integrations with SharePoint, OneDrive, Google Drive, Box, Dropbox, and DocuSign, plus SSO and API support.

ShareVault Pricing

Unfortunately ShareVault does not publish their pricing publically, so anyone serious about buying needs to request a quote.

Third-party listings show ShareVault Express starting at $199 per month, while Pro and Enterprise are custom-priced or quote-based. Capterra and GetApp both show the same price for their starter plan.

ShareVaults pricing model appears to be a flat-fee VDR structure with unlimited users rather than a per-page system. That is a meaningful distinction because page-based pricing can become pricey once a deal is underway and document count starts climbing.

What Changes the Final Quote

Several things can affect what you’ll pay

1. Storage needs
2. Whether the team needs Express, Pro, or Enterprise
3. SSO, API, or other enterprise integrations
4. Onboarding and support requirements
5. How long the room will stay active.
6. Whether the use case is a single project or an ongoing secure-sharing environment.

If you are trying to budget for ShareVault use the Express price as a public anchor, then ask for a quote before assuming anything else.

What Customers Say About ShareVault

Review sites generally describe ShareVault as strong on security, permissions, and document control. That is the core of its reputation, and it makes sense given the kind of buyers it serves.

The praise is usually about the practical stuff: secure sharing, document tracking, watermarking, and the ability to see who is engaging with what. The criticism is also predictable, pricing not being made public

ShareVault gives you more structure and more control, but you pay for that in complexity and in the amount of buying friction before you ever get a contract.

Pros and Cons

Pros

1. Strong security controls, including permissioning, watermarking, audit trails, and Q&A workflows
2. Good fit for regulated or high-stakes workflows like M&A, fundraising, and life sciences.
3. Useful when teams need detailed visibility into who viewed what and when.
4. More enterprise-ready than basic file-sharing tools.

Cons

1. Can feel like more of an enterprise platform 
2. Pricing is not public, so buyers usually have to request a quote.
3. Harder to evaluate quickly compared with simpler alternatives.
4. May be overkill for startups or lean teams with basic sharing needs.

Comparison Table

* only an estimate since pricing isn’t public

How Orangedox Compares to ShareVault and Other Alternatives

Other products that are similar to ShareVault are SecureDocs, Firmex, Datasite, Intralinks, and iDeals. They’re all virtual data room providers that are geared to different user cases.

1. Datasite and Intralinks are enterprise-grade platforms built primarily for large M&A transactions, with pricing and complexity to match. They are the heavy end of the market.
2. Firmex is a mid-market option used heavily in Canadian and cross-border deals, with a reputation for solid customer support. Recently acquired by Datasite in 2021.
3. SecureDocs takes a simpler, flat-fee approach and is often chosen by startups and growth-stage companies that need a real VDR without enterprise overhead.
4. iDeals covers both mid-market and enterprise use cases, with a modern interface and strong review scores on G2.

ShareVault makes the most sense for regulated teams, larger deals, and buyers who want deep security and reporting. For startups and smaller teams, it may simply be more than they need.

That is where Orangedox fits in. We built Orangedox for teams that want VDR-style secure sharing, access control, and document tracking without the enterprise complexity or the longer vendor-review process. Orangedox starts at $75 per month for Starter, $95 for Business, and $195 for Teams, published pricing, no quote required.

We're not going to tell you Orangedox is right for every deal. If you're running a large regulated M&A process and need customer-managed encryption keys and full SOC compliance documentation, ShareVault is likely the better tool. But if you're a startup closing an investment round, a small team managing investor access, or a company that wants document tracking without a lengthy procurement process, Orangedox is a better alternative.

FAQ

What is ShareVault used for?

ShareVault is used for secure document sharing in due diligence, M&A, fundraising, audits, and regulated collaboration.

How secure is ShareVault?

ShareVault states that it uses AES-256 encryption, AWS infrastructure, role-based permissions, watermarking, audit trails, and SSO/MFA controls.

What features does ShareVault include?

ShareVault includes secure uploads, folder organization, search, document viewers, Q&A workflows, reporting, tracking, watermarking, and integrations with common business tools.

How much does ShareVault cost?

ShareVault doesn’t have any publicly available pricing, however third party sites list their Express plan at $199 per month, while Pro and Enterprise require a quote. The final price depends on storage, features, and support needs.

Is ShareVault good for startups?

It can work for startups that need a full-featured VDR, but it is generally a better fit for regulated or more complex use cases. The pricing and feature depth are sized for teams running active deals or compliance-heavy workflows.

What are the best ShareVault alternatives?

The most common alternatives are Datasite, Intralinks, Firmex, SecureDocs, iDeals, and Orangedox. The right choice depends on deal size, industry, and how much security and governance infrastructure you actually need.

Take Away 

ShareVault is a strong fit for teams that need security, governance, and detailed tracking in a virtual data room. It is especially relevant for regulated industries and larger transactions where document control is not optional.

For leaner teams, you might be better off with Orangedox, which is simpler to set up and get going quickly, plus it has public pricing you can compare.