Comparison of the Best Virtual Data Room Providers
Compare the Top Data Room Providers in 2025 for features, reviews, and pricing to find the best fit for your business.
Orangedox
Orangedox is a fully integrated virtual data room provider for Google Drive and Dropbox. It offers 1-click data rooms that are always in sync with your Google Drive or Dropbox. Secure document sharing, page-by-page analytics, custom branding options, and unlimited sharing are some of their many core features. They're a more flexible alternative to traditional data room providers, offering a simple pricing model with no hidden fees.
DocSend
DocSend is a web-based document management platform that lets users share and track sensitive documents securely. Acquired by Dropbox in 2021, it provides document analytics, controlled sharing options, and virtual data room capabilities. The platform is designed to help teams understand document engagement and protect sensitive information, though it primarily focuses on PDF file sharing.
Ideals
Ideals is a data room and document sharing platform offering limited storage and basic analytics. It doesn't provide Google Drive integration or device-level security like Orangedox.
Papermark
Papermark is an open-source virtual data room provider for secure document sharing and collaboration. It offers features like data room creation, access control, and document analytics, but pricing can be high for core features and there is no Google Drive integration.
Digify
Digify is a cloud-based document security and virtual data room platform designed to protect, track, and control sensitive documents. It offers advanced features like dynamic watermarking, file tracking, and access controls, making it suitable for secure document sharing and due diligence processes.
PandaDoc
PandaDoc is a document management and e-signature platform that allows sharing and tracking of documents, but limits the number of data rooms and documents in its core plans.
FirmRoom
FirmRoom is a virtual data room solution that provides secure file sharing and document tracking for businesses and investment teams. Plans typically offer one data room, and its pricing is on the higher side compared to competitors.
Drooms
Drooms is a virtual data room platform that helps companies securely share and manage sensitive documents. It provides advanced access controls, audit trails, and document tracking features, making it suitable for M&A, real estate, and corporate transactions.
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EthosData
EthosData is a virtual data room platform designed for secure document sharing and tracking. It allows businesses to share sensitive files with clients and investors while maintaining control over document access, though it typically limits users to one data room per plan.
ShareVault
ShareVault is a virtual data room platform with basic reporting and password-protected access. It lacks full page-by-page analytics, device-level security, and seamless Google Drive integration that Orangedox offers.
VaultRooms
VaultRooms is a virtual data room platform with core features like page-level tracking and branding. It lacks full Google Drive integration, unlimited recipients, and device-level security that Orangedox provides, while being significantly more expensive.
HelpRange
HelpRange is a document sharing and tracking platform focused on teams needing secure sharing and basic analytics. It lacks Google Drive integration and advanced device-level security found in Orangedox.
Google Drive
Google Drive is a cloud storage solution that allows users to store and organize files, but it lacks built-in secure document sharing, detailed analytics, and professional data room capabilities.