Box Pricing 2025: Plans, Costs, and the Alternative

In 2025, cloud collaboration and content management tools will remain essential for businesses handling sensitive documents. Box continues to be a well-known enterprise platform, especially among organizations with strict compliance needs. But for smaller teams, startups, or consultants, Box’s pricing and feature set can feel excessive, particularly when all that’s needed is secure document sharing and tracking.

In this guide, we’ll break down Box’s pricing for 2025, what each plan includes, and introduce Orangedox, a simpler, more cost-effective alternative built for modern sharing, tracking, and data room workflows that integrates seamlessly with Google Drive.

What Is Box & How Its Pricing Works in 2025

Founded in 2005, Box has evolved from basic cloud storage into a full-fledged content management and collaboration platform. It’s trusted by large enterprises for its compliance, automation, and admin controls.

Box pricing depends on three main factors:

1. Number of users - Business and Enterprise plans require a minimum of three users.
2. Storage capacity - Some lower plans have limited storage, while higher tiers offer unlimited space.
3. Feature access - Compliance, Data Loss Prevention (DLP), and advanced integrations are reserved for upper-tier plans.

While Box is known for enterprise-grade security and compliance, its cost and complexity can outweigh its benefits for leaner organizations. Many users end up paying for extensive admin tools and compliance certifications they don’t actually need - just to share, protect, and track important documents.

Box 2025 Pricing Plans & Costs

Box offers a range of plans for individuals, small businesses, and enterprises. Here’s a clear breakdown of Box’s 2025 pricing (pricing shown is for monthly billing only, represented in United States dollars; the Enterprise Plus plan is only available for yearly billing, while the Enterprise Advanced plan does not have public pricing so we’ve excluded that)

*Updated on Oct 2025

Box pricing scales with features, and quickly. While the Starter plan looks affordable, many of the essential business features (like detailed permission control or compliance tracking) are locked behind Business Plus or Enterprise tiers.

How Box Pricing Scales

The more your team grows, the more expensive Box becomes.

A 10-person team on Box Business Plus, for example, will spend over $3,900 per year, and that’s before any enterprise add-ons or compliance integrations.

For many small businesses, this makes Box overkill. They don’t need massive cloud infrastructure; they just need a secure, trackable way to share documents externally.

That’s where Orangedox comes in, a lean, Google Drive–based alternative offering secure document sharing, tracking, and branded data rooms without enterprise pricing.

Box Features by Plan

Each Box tier offers progressively more capabilities, but many useful features are restricted to higher-priced tiers.

Managing permissions across multiple folders and collaborators in Box can get complicated, especially when sharing documents externally.

If you’re in fundraising, consulting, or M&A - that’s a major limitation.

Box Pros and Cons in 2025

Pros

1. Reliable, enterprise-grade cloud infrastructure
2. Unlimited storage for Business plans and up
3. Strong compliance (HIPAA, GDPR, ISO, SOC 2)
4. Deep integration with Microsoft 365 and Salesforce
5. Proven security and uptime

Cons

1. Expensive per-user pricing (especially above Starter tier)
2. Complex for smaller teams or startups
3. Many essential features (like DLP or watermarking) locked in higher tiers

Box remains a solid choice for regulated industries, but its cost structure makes it less ideal for lean, document-driven teams in 2025.

The Best Box Alternative in 2025: Orangedox

If your team wants the ability to securely share documents, track engagement, and control access without paying enterprise-level pricing, then the best Box alternative in 2025 is Orangedox.

Why Orangedox?

Orangedox lets you securely share and track documents directly from Google Drive, turning your existing files into branded, trackable links.

It’s built for startups, investors, consultants, and deal teams who need visibility into how recipients engage with shared files, something Box simply doesn’t offer.

With Orangedox, you can:

1. Get a data room going in minutes
2. See who viewed your document
3. When they accessed it
4. How long they spent on each page
5. Have NDA Gated data rooms and shared files
6. Brand your data rooms and shared files

No need for complicated enterprise software or extra storage platforms. Just secure, trackable sharing - built for results.

Key Benefits of Using Orangedox 

1. Always Synced Google Drive Folders

Orangedox integrates directly with Google Drive, allowing you to share any file or folder securely, without re-uploading or moving your data.

2. Real-Time Tracking and Analytics

Get instant insights into document engagement: who viewed it, for how long, and which pages caught their attention.

3. Secure Sharing and Access Control

Protect every document with password-protected links, download restrictions, and expiration dates. Perfect for sharing sensitive client or investor materials.

4. Simplified Team Management

Manage users, assign roles, and monitor sharing activity, all from one intuitive dashboard.

5. Branded Experience

Customize your document viewer with your company’s logo and colors, giving every shared link a professional look.

6. Affordable Pricing

Orangedox’s $95/month plan includes full document tracking, branding, and 2 users - slightly cheaper than Box’s Business Plus cost.

7. Ideal for High-Stakes Sharing

Whether you’re sending investor decks, proposals, legal documents, or due diligence files, Orangedox acts as a lightweight virtual data room, built right into your existing Google Drive workflow.

Box vs Orangedox: Feature Comparison 

In short:

Box is great for enterprise content management.

Orangedox is better for secure document sharing, analytics, and control at a much lower price point.

FAQs

Is there a free Box plan in 2025?

Yes. Box offers a free 10 GB plan for personal use, but it’s limited in functionality.

Does Orangedox replace Box?

Yes. If your goal is secure document sharing, tracking, and analytics, Orangedox is a complete alternative that works seamlessly with Google Drive.

Can I track who views my Orangedox links?

Yes. Orangedox provides detailed viewer analytics, including names, viewing times, and page-by-page engagement.

How much does Orangedox cost?

Orangedox’s plans start at $75/month, offering full document tracking, team features, and branding.

Is Orangedox secure?

Yes. Orangedox uses Google Drive’s encrypted infrastructure while adding its own access controls, tracking, and security layers.

Conclusion

Box remains a trusted name in cloud collaboration, especially for enterprises that need compliance-heavy content management. But for many teams in 2025, Box’s pricing and complexity far exceed what’s needed for simple, secure document sharing.

That’s why more teams are switching to Orangedox, a modern, affordable alternative that lets you securely share, track, and control access to your files directly from Google Drive.

Box = enterprise content management.

Orangedox = secure document sharing and tracking, made simple.

If you’re ready to cut costs while gaining analytics, branding, and control, Orangedox is the best Box alternative for 2025.

Try Orangedox Free for 14 Days

Start your 14-day free trial of Orangedox Virtual Data Rooms and see what Orangedox can do for your business, or you can book a free 1-1 demo today.

Also see: Dropbox Pricing Guide.