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Data Rooms

Watermarking Documents, How Secure Is It?

In today's digital age, keeping your digital documents safe is crucial to ensure they stay authentic and protected. Watermarking is a popular method used to claim ownership, protect copyrights, and verify digital content. Let's dive into why watermarking is essential for strengthening your documents.

Understanding Watermarking

Watermarking means adding identifiable information, like text or images, to digital files such as images, documents, or videos. This process serves different purposes based on how it is used.

The Benefits of Watermarking

Protecting Copyrights

The use of watermarking helps safeguard the copyrights of digital works by showing ownership and discouraging unauthorized use. By using watermarks in their content, creators can identify themselves and prevent others from stealing their work.

Boosting Brand Visibility

It can also be a branding tool to promote businesses or individuals. By including logos or names as watermarks, creators ensure their brand is visible whenever their content is shared.

Ensuring Content Authenticity

Watermarks verify digital content by embedding unique identifiers, timestamps, or digital signatures. This verification process confirms the content's source and detects any unauthorized changes.

Strengthening Security with Watermarking

Watermarking offers various security measures to effectively protect digital content and intellectual property:

Showing Ownership

Watermarks indicate content ownership by including identifiable details like the creator's name or logo. This helps establish ownership and deters unauthorized use.

Protecting Copyrights

Visible watermarks act as proof of copyright ownership, discouraging plagiarism or unauthorized content use.

Preventing Unauthorized Use

Visible watermarks discourage unauthorized copying or sharing of content, making it tough for individuals to claim ownership.

Classifying Documents

Watermarks can label documents as "Confidential" or "Draft," enforcing access control rules and preventing leaks of sensitive information.

Ensuring Traceability and Accountability

Watermarks enable tracking content usage and distribution, helping organizations monitor document access and ensure accountability.

Evaluating Watermarking Security

While watermarking provides valuable security measures, it's not entirely foolproof. Skilled individuals with resources can sometimes bypass these measures. Let's explore some challenges and vulnerabilities related to watermarking:

Removing Visible Watermarks

Visible watermarks can be eliminated or changed using image editing software, though it may require effort.

Handling Document Conversion

Converting documents to different formats can lead to the loss or distortion of watermarks.

Addressing Print and Scan Issues

Scanning printed watermarked documents may reduce the watermark's visibility due to artifacts introduced during scanning.

Managing Overlapping Content

Adding content over watermarks can hide them, making them harder to spot.

Handling Document Cropping

Cropping sections with watermarks can effectively remove them from documents.

While watermarking is useful for protecting document integrity, its limitations should be acknowledged. At Orangedox, we prioritize the security of your digital assets by offering comprehensive document security solutions that go beyond traditional watermarking methods.

Orangedox: Boosting Document Security with Advanced Features

Instead of relying solely on watermarking, Orangedox provides advanced security features to enhance document protection and control.

Device Level Security

With Orangedox’s Secure Document Sharing technology, only the intended recipients can view your documents. Unlike watermarking, which only marks the content, device restrictions ensure documents cannot be opened on unauthorized devices, providing a higher level of security.

Real-Time Access Control

Orangedox lets you manage access permissions in real-time, ensuring only authorized individuals can access your documents.


You’ll also be able to disable the printing of your shared documents. This prevents recipients from creating unauthorized physical (or digital) copies, ensuring that no one has full access to share your document.

Detailed Auditing

Orangedox also enables tracking of participant activities, enhancing accountability and compliance with regulations.

By utilizing Orangedox's robust security features, you can enhance document protection, reduce the risks of unauthorized access, and maintain control over your digital assets effectively. Empowering you to securely share sensitive information while improving collaboration and workflow management.

Orangedox provides startups with a secure and efficient solution for virtual data rooms, enabling seamless sharing of confidential documents with potential investors. With advanced document security features and affordability starting at just $45 per month, Orangedox empowers entrepreneurs to navigate the fundraising process with confidence and ease. 

Take the next step towards securing investment for your startup by signing up for Orangedox today!